Coated Metals Group     Coated Metals Group

Administrative Assistant

Job Description

CMG is looking to hire a administrative assistant for their Madison office.   Full time or part time possible. Previous administrative experience is required. Experience in customer service or marketing preferred. 

Responsibilities include, but are not limited to: 

  • Answering and directing calls on a multi-line phone system in a courteous and professional manner
  • Provide administrative support to a team of seven office managers
  • Provide direct support to sales team in taking and writing up customer orders
  • Coordinate and schedule deliveries with multiple freight companies
  • Maintain and update company website
  • Post to various social media platforms, maintaining consistent brand image and messaging
  • Recruit candidates for open positions in the company
  • Distribute samples and marketing materials when requested
  • Manage new customer inquiries, delegating them to appropriate sales teams
  • Organize and maintain the office and company files
  • Maintain adequate office supplies for staff
  • Schedule postal shipments and deliveries
  • Receive and distribute incoming mail and prepare outgoing mail
  • Greet all clients, guests, customers, and vendors in a professional manner
  • Assist in any general tasks that may arise


  • Previous experience in an administrative capacity
  • Previous experience in customer service or marketing preferred
  • Ability to perform basic mathematical functions
  • Proficient with Microsoft Office – Outlook, Excel, and Word
  • Experience with Google Analytics
  • Experience with WordPress, Photoshop, and various social media platforms
  • Effective business, written, and verbal communication skills
  • Self-motivated with the ability to multitask and perform detailed oriented tasks
  • Solid work history

Hours: Monday through Friday: 8am to 4:30pm, Hour may vary